Ideas Workflow

[!todo] Create visual of workflow, similar to GTD, with sections for Capture, Process, Save

Capture

• Dynalist is best for Capture, as it is available (free) on all devices, works offline, and synchronizes
  • Ideas are fundamentally either Tasks, Resources, or Notes, either for Business or Personal
  • have Inbox sections for Tasks, Resources, and Notes to easily copy directly into KB (keeping all markdown formatting)
  • Tasks (requiring action) are either for Ta (me, short for Talbot) or others
  • Color scheme for headings
    • URGENT, PRIORITY - red
    • ACT on - green, go
    • INFO, A - blue
    • INFO, B - yellow
• Obsidian Web Clipper can capture web content (text, videos, etc.) worth storing directly into KB

Process

Automated Project Execution (APE) Integration

Project Management

• Automated Project Execution (APE) with AI-enhanced planning pipeline:

  00-Specs.md → 01-Plan.md → 02-Tasks.md → phases.yaml → phases_X_Y.py

APE + AI Agent Workflow

1. Strategic Definition: Create 00-Specs.md (business requirements, success criteria)
2. AI-Enhanced Planning:
   • Use Warp 2.0 (primary AI tool) to generate 01-Plan.md from specifications
   • CrewAI agents can elaborate specific planning aspects
3. Task Breakdown: AI generates detailed 02-Tasks.md from the plan
4. Phase Implementation: Convert tasks into APE phases.yaml configuration
5. Parallel Execution: Use Warp multi-tab coordination for parallel phase execution

AI Tool Hierarchy Integration

• Primary: Warp 2.0 (operating system-level AI agent with KB integration)
• Supporting: Gemini Pro 2.5, CrewAI, n8n for specialized tasks
• Orchestration: Multi-tab parallel processing via APE framework

Legacy System Bridge

• Personal task processing: Continue using Ecco for immediate/personal tasks
• Project orchestration: Migrate complex projects to APE + AI agent approach
• Knowledge synthesis: All project outputs flow into Obsidian KB
• Transformation utilities: Create bridging scripts between Dynalist ↔ Ecco ↔ APE ↔ KB

Decision Framework: When to Use Each System

• APE + AI Agents: Complex projects, multi-phase work, Smart Debt mission initiatives
• Ecco Pro: Personal task management, quick decisions, established workflows
• Dynalist: Idea capture, mobile input, quick notes
• Direct Warp: Immediate development tasks, knowledge base updates, system administration

AI Collaborative Workflow

_Now.md Communication Hub

• Primary Interface: D:\FSS\KB\Business\_Working On\_Now.md
• Purpose: Current task communication between user and AI agents
• Semantic Clarity: “_Now” clearly indicates immediate focus (vs. generic “_Current”)
• Workflow Integration:
  • User provides feedback and next steps in _Now.md
  • AI agents reference _Now.md for session continuity
  • Warp hotkeys (Ctrl+Shift+C) automatically reference _Now.md
  • Session handoffs use _Now.md as primary context source

Supporting Workflow Files

• Next Steps Notes: Created in _Working On folder with descriptive filenames
• Session Logs: Auto-generated in AI\Warp\Session Logs for development history
• Task Continuation: _Now.md → Next Steps Note → Resume workflow

Save

• Knowledge base should ONLY store information that
  • is internal and unique to my Business or Personal life
  • is a resource, that (probably) has reference value in future, AND cannot externally be searched or generated by AI
  • prefer a solution that is effective, works well with AI tools, flexible, future proof, without vendor lock-in (local): Obsidian for now